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Products help

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Includes: Adding new products, editing products and adding new categories , now with images

Adding a new product (Art Centre Purchase)

NB: This is owned by Art Centre, like DVD books, it incurs full GST and no artists get commission from sale of these products
  1. Go to: [Catalogue] > [Add Product]
  2. Enter Product Name (this will be the name that you use to search for in consignments/sales)
  3. Select a Category
  4. To select a supplier, enter a minimum of 3 letters, then hit {enter}, or scroll through the list (this is a Customer who you have ticked the Supplier field) 
  5. Type in a description for the product, this is also linked to stories list
  6. Enter Story if required 
  7. Enter the Retail and Wholesale Sale amount (must be a decimal value)
  8. Enter Purchase amount
  9. Enter other fields like Size and Packing sizes, these are all used in the API (linked to your art centre website if set up) 
  10. Add Image(s) 
  11. Check [AC Purchase] 
  12. Click [Save]
Adding Stock (the default will be 0)
  1. Click Add Stock
  2. Add Quantity of stock and click Pay. (Unless you put in an artist name an artist will not be paid). 
Pay an Artist
  1. Click Add Stock
  2. Add an artist name
  3. Add Quantity
  4. Add Purchase Amount
  5. Click Pay
 This will pay an artist based on the unit price x quantity entered. You can enter multiple artists and quantities.  




Adding a new product (Artist Commission)
NB: This is owned by Artists, like hand crafts and some textiles, it incurs no GST and the artists get commission from sale of these products. When selling this product all artists will receive commission based on the category or Art Centre detail Commission rate. If more than one artist then the commission is split between the artists further. 
  1. Go to: [Catalogue] > [Add Product]
  2. Enter Product Name
  3. Select a Category
  4. To select a supplier, enter a minimum of 3 letters, then hit {enter}, or scroll through the list
  5. Type in a description for the product, this is also linked to stories
  6. Enter Story if required
  7. Enter the sale amount (must be a decimal value)
  8. Enter Purchase account
  9. Enter other fields like Size and Packing sizes, these are all used in API
  10. Add Image(s)
  11. [AC Purchase] needs to stay unchecked
  12. Add artist or artists in the Artists / Split section, click [+]
  13. Type the Artists name, choose them from the list
  14. Keep adding artists who also worked on the same work, make sure the split equals the amount of work done by each artist for the product (they should add to 1)
  15. Click [Save]
Adding Stock (the default will be 0)
  1. Click [Edit]
  2. Enter Quantity next to Stock and click [+] at the end of the row
  3. Click [Save]

Editing a product

  1. Go to: [Search] > [Search Product]
  2. Search by entering product name and click the [magnifying glass]
  3. Select the product you wish to edit
  4. Make changes and/or add information
  5. Click [Save]

Searching for product stock history

  1. Go to: [Search] > [Search Products]
  2. Click in the [magnifying glass] next to Stock and a pop-up window will come up with the most recent changes in stock for the product.

Adding a new category

  1. Open [Admin] > [Accounts and Category Setup] on another tab/window
    • Hold down {Ctrl} (new tab} or {Shift} (new window) and then click on the [Admin] link
    Or
    • {Right-click} the link to Admin
    • Select [Open link in new Tab/Window]
  2. See [Help] on how to add a new category
  3. Add a new category
  4. Close the [Accounts and Category Setup] window/tab
  5. Go back to the [Products] window and refresh the page - hit {f5} or click the refresh button on your browser


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