Consignments help
Terms: Commission rate (C. Rate) is the art centre commission rate, what the art centre takes on sale price. eg. $1500 Sale with 0.4 (40%) C.Rate will mean a commission of $600
Terms: Gallery Commission rate (G.C.R) is the commission rate that the gallery will take off the RRP. eg. $420 sale with a 0.3 (30%) G.C.R will give you a RRP of $600
Transaction Detail explaination: (when in consignment the below is only recorded for the later sale, none of this actually happens)
- GST $ = Total GST on purchased works or non-catalogued items
- Sale $ = Amount expected to be received for sale of item
- C.Rate = Commission rate the Art Centre charges on catalogued works, 0.4 equals 40%
- C.$ = Commission amount the Art Centre charges on catalogued works
- C.GST = GST amount included in the C.$
Add new Consignments
- Go to: [Consignment]
- Select a customer by scrolling through the list, or search (enter a minimum of 3 letters and then hit [Enter]) in the ‘Search’ window – then select the customer (or further refine the search)
- Change the default Commission if required (this can also be changed on a item by item basis)
- Change the default Commission if required (this can be changed on a item by item basis)
- Click [Add Consignment Detail] at the bottom left of the grid
- Type in catalogue number (minimum of three characters to search)
- Enter the RRP (recommended retail price)
- For stock items (anything owned by the art ctr), type the product name or select the category from the list available, and any add other details as required
- Click [Save]
- Click [Print] if needed.
Edit Consignment
NB: When editing a consignment and checking the returned box for each artwork you will also return the works
- Go to: [Search], select [Consignments]
- Select a customer by scrolling through the list, or search (enter a minimum of 3 letters and then hit [Enter]) in the ‘Search’ window – then select the customer (or further refine the search)
- Click [Edit]
- Modify any of the sale details
- If you need to delete an item, click 'X' at the end of the line
- Once edit has been completed, click [Save]
Print and email Consignments
- This can be done after any [Save] action, otherwise
- Go to: [Search], select [Consignments]
- Select a customer by scrolling through the list, or search (enter a minimum of 3 letters and then hit [Enter]) in the ‘Search’ window – then select the customer (or further refine the search)
- Select the required report
- Once loaded, hit [Print] or save in the required report
Consignment Returns
NB: There are 2 ways to return artworks, the below section explains the first and also edit a consignment and check the returned box for each artwork
- Go to: [Consignment], select [Returns]
- Click [Add Catalog Number] which is at the bottom left
- Enter a minimum of 3 characters of the catalog number and select the correct found one
- Add notes if need to, these will be added to the Artwork Notes as 'CR: notes'
- Keep repeating steps 2-4 for works you all the works you wish to return
- Once all works are entered click [Save]
Add to Artist Exhibitions
NB: If there are no artists to be selected, make sure the consignment has been saved and there are artworks in the consignment details
NB: Updating exhibition details using this tool multiple times will overwrite any manual changes made on the respective exhibitions
- Go to: [Artist Exhibitions]
- Enter/Update the exhibition description and details and select a date
- Select the type of exhibition for each of the artists respectively
- Tick the box beside the artist to add/update the exhibition to their Artist History
- Un-tick the box beside the artist to remove the exhibition from their Artist History
- Click [Save] to Add/Update the exhibition