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Artist Accounts help

← Accounts
Includes: Searching accounts, paying artists and art centre, crediting, money transfer, transferring commissions, adding and completing purchase order.

Searching an Account

  1. Go to: [Accounts]
  2. Enter an artists name (minimum of 3 characters), then select the artist from the drop down list
  3. Change the date range if required
  4. Click [Search]
  5. Clicking on the transaction will open that record

Paying Artists (non advance)

  1. Go to: [Accounts]
  2. Enter an artists name (minimum of 3 characters), then select the artist from the drop down list
  3. Click [Payment] to open the 'Artists Payment' form
  4. Adjust the Payment Ref, if required
  5. Enter the payment amount
  6. Enter details, if required
  7. Click [Save]

Paying Artists (advance)

  1. Go to: [Accounts]
  2. Enter an artists name (minimum of 3 characters), then select the artist from the drop down list
  3. Click [Payment] to open the 'Artists Payment' form
  4. Adjust the Payment Ref, if required
  5. Enter the payment amount for all works to which an advance applies (this should be the total advance amount, even if there is more than one work. SAM will split the payments across the selected works)
  6. Select the works on which to pay advances, the amount will be split evenly between the selected works
  7. Click [Save]

Crediting Artist Account

  1. Go to: [Accounts] > [Artists Payments]
  2. Enter an artists name (minimum of 3 characters), then select the artist from the drop down list
  3. Adjust the Payment Ref, if required
  4. Enter the credit amount with a minus sign in front eg -100, once you do this and move away from the field it will place "Credit" next to the Amount field
  5. Enter a description in Details
  6. Click [Save]

Crediting Artist Account (advance)

  1. Go to: [Accounts] > [Artists Payments]
  2. Enter an artists name (minimum of 3 characters), then select the artist from the drop down list
  3. Adjust the Payment Ref, if required
  4. Enter the credit amount with a minus sign in front eg -100, once you do this and move away from the field it will place "Credit" next to the Amount field (this should be the total credit advance amount, even if there is more than one work. SAM will split the credits across the selected works)
  5. Select the works on which to credit advances, the amount will be split evenly between the selected works
  6. Click [Save]

Money Transfer (transfers money between 2 artists accounts)

  1. Go to: [Accounts] > [Money Transfer]
  2. Enter an artists from name (minimum of 3 characters) which the money will be transfered from, then select the artist from the drop down list
  3. Add the Payment Ref, if required
  4. Enter the amount to be transfered
  5. Enter an artists to name (minimum of 3 characters) which the money will be transfered to, then select the artist from the drop down list
  6. Click [Save]

Paying the Art Centre

  1. Go to: [Accounts], select [Art Centre Payments]
  2. Choose payment type from the drop down list
  3. Adjust the Payment Ref, if required
  4. Enter the payment amount and details
  5. Click [Save]
  6. Click [Yes] to confirm

Transferring Art Centre Commission from the Trust account to the working account

NB: You need to include GST in both payments from Art Centre > NON_ARTWORK_SALE and Art Centre > ART_CENTRE_PURCHASE
  1. Start with NON_ARTWORK_SALE payment, we need to find the total of the payment:
  2. Go to: [Accounts]
  3. Select [Art Centre]
  4. Choose NON_ARTWORK_SALE from the dropdown
  5. To get the correct amount you need to click on the date and choose “All Dates before” and choose today's date, then click search.
  6. The total at the bottom of Ex$ = ####.## and the GST $ = ##.##
  7. Go to: [Payments]
  8. Choose NON_ARTWORK_SALE from drop down (IMPORTANT!)
  9. Enter your reference
  10. Amount = Ex$
  11. GST = GST$
  12. Details = Commission transfer
  13. Click [Save], then [OK] and then [cancel] to get back to account and now this should show $0.0 balance for NON_ARTWORK_SALE
  14. Now to ART_CENTRE_PURCHASE, again we need to find the total of the payment:
  15. Choose ART_CENTRE_PURCHASE from the dropdown
  16. The total at the bottom of Ex$ = ####.## and the GST $ = ##.##
  17. Go to: [Payments]
  18. Choose ART_CENTRE_PURCHASE from drop down (IMPORTANT!)
  19. Enter your reference
  20. Amount = Ex$
  21. GST = GST$
  22. Details = Commission transfer
  23. Click [Save], then [OK] and then [cancel] to get back to account and now this should show $0.0 balance for ART_CENTRE_PURCHASE
  24. When you look at your overall Art Centre accounts now it should be 0

Adding Purchase Orders

Tip: Purchase Orders are used to help manage payments that don't need to come out of the bank immediately.
Once a Purchase Order is created no money is moved from the artists account, but every time you enter that artists account you will be prompted with non complete Purchase Orders.
  1. Go to: [Accounts], select [Purchase Order]
  2. Enter an artists name (minimum of 3 characters), then select the artist from the drop down list
  3. Enter the PO amount
  4. Enter the PO number
  5. Enter the Details of the PO
  6. Click [Save]

Completing Purchase Orders

  1. Go to: [Accounts], select your artist, if there are non-complete Purchase Orders the form will be displayed
  2. Enter the correct amount if different
  3. Click [Complete] checkbox
  4. Click [Saved Completed]

 

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